Project Coordinator

Calgary, AB, Canada

Full Time

Startec Compression & Process

Experienced

ABOUT US:

Startec Compression & Process is dedicated to providing innovative solutions to meet our clients’ unique challenges and opportunities. We are an integrated project and engineering equipment fabricator specializing in the modularized design and packaging of process, refrigeration, and rotating equipment solutions.

BEHAVIORAL ASSESSMENT:

All applicants must complete the Traits and Behaviors Assessment below when submitting their application. Please proceed using the link: https://app.traits.com/survey/a56e7669-2ba6-4573-83cd-800831da5362

POSITION OVERVIEW:

Startec Compression and Process is currently recruiting a Project Coordinator to work at our Glenmore Office location (4000 Glenmore Court SE, Calgary, AB). The Project Coordinator will play a crucial support role in ensuring the successful execution of projects by assisting project managers and teams throughout the project lifecycle. This position involves coordinating project activities, managing documentation, and facilitating communication among stakeholders to ensure alignment and timely delivery of project objectives. The Project Coordinator will be responsible for maintaining accurate project records, scheduling meetings, tracking project milestones, and providing logistical support to enhance team efficiency. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to thrive in a fast-paced environment while fostering positive relationships with Project Managers (PMs), clients, subcontractors, and internal teams.

KEY PERFORMANCE INDICATORS (KPI):

COMMUNICATION & REPORTING (Weighting 50%)

Internal Coordination & Communication

Coordinate team meetings, record updates, and prepare reports.
Keep track of project deliverables (including tasks, deadlines, risks, etc.) with information from the project team.

Subvendor/Subcontractor Coordination & Communication

Coordinate subvendor/subcontractor meetings, record updates, and prepare reports.
Keep track of subvendor/subcontractor deliverables per the relevant contract or purchase order.

Client Communication

Support Project Managers in coordinating client meetings.
Support Project Managers in providing client reports, minutes, and other correspondence.

PROJECT EXECUTION SUPPORT (Weighting 30%)

Project Planning & MonitoringTop of Form

Review the relevant contract or purchase order, specifications, and other critical documents to assist in project planning.
Review proposals and budgeted hours/costs for tasks/materials/equipment to understand the scope of work and expected execution strategy.
Support Project Managers in creation and upkeep of schedules, procurement plans, resource allocation, and other project tools.

Change Management

Review project progress against the project plan with the project team to identify changes and trends.
Gather information and estimates to produce change management documentation.

FINANCIAL & DOCUMENTATION OVERSIGHT (Weighting 20%)

Project Documentation

Collaborate with Document Control and Engineering to ensure documentation workflows internally, with subvendors/subcontractors, and with clients are set up and followed as required for the project execution (may vary depending on Startec and client processes).
Maintain accurate and up-to-date project documentation and correspondence, ensuring all project documentation is properly archived and accessible for future reference.

Cost Control

Monitor project budgets and costs to ensure financial targets are met, reporting variances and supporting forecasting.
Update internal dashboards and reports to highlight progress, risks, and other key trends.
Review invoices for accuracy, referencing purchase order deliverables (milestones, hold points, etc.), and collaborate with Accounts Payable and Receiving to minimize aged payables and receivables.

QUALIFICATIONS:

Project Management Certification (PMP) and/or related university degree combined with relevant industry and project experience.
Excellent communication skills that promote long-term mutually beneficial relationships with all stakeholders.
Relevant technical training and experience (e.g., engineering, design, fabrication, construction) is an asset.
Expertise in MS Office (Word, Excel, Project, PowerPoint) is required.
Working knowledge of Primavera (P6) and/or MS Project is an asset.
Power BI experience is an asset.

We offer competitive wages, training, flexible, dynamic, and exciting work environment.

We thank you for your application and interest in our organization. Only those candidates selected for an interview will be contacted.

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